Getting Started
Company Information
Definition
Add New Company
Open Company
Update Company
Delete Company
Add Company Logo
Remove Company Logo
Set System Data
Default Document Setting
Adjustment Reason
Inventory Category
Payment Terms
Payment Type
Unit of Measure
Tax
Reference Code
Email Format
Setup Email Server
Paypal Integration
Personal Preference
Inventory Database
Definition
Add new Inventory
Update Inventory
Delete Inventory
Add Inventory Photo
Remove Inventory Photo
Import Inventory
Export Inventory
Customer Database
Definition
Add new Customer
Update Customer
Delete Customer
Add Customer Photo
Remove Customer Photo
Import Customer
Export Customer
Vendor Database
Definition
Add new Vendor
Update Vendor
Delete Vendor
Add Vendor Photo
Remove Vendor Photo
Import Vendor
Export Vendor
Sales Person Database
Definition
Add new Sales Person
Update Sales Person
Delete Sales Person
Add Sales Person Photo
Remove Sales Person Photo
Add Sales Person Signature
Remove Sales Person Signature
Import Sales Person
Export Sales Person
Quotation
Definition
Draft Quotation
Generate Quotation
Update Quotation
Delete Quotation
Duplicate Quotation
Customize Template
Invoice
Definition
Draft Invoice
Generate Invoice
Update Invoice
Delete Invoice
Duplicate Invoice
Import From Quotation
Receive Payment
Recurring Invoice
Customize Template
Delivery Note
Definition
Draft Delivery Note
Generate Delivery Note
Update Delivery Note
Delete Delivery Note
Duplicate Delivery Note
Import From Invoice
Customize Template
Credit Note
Definition
Draft Credit Note
Generate Credit Note
Update Credit Note
Delete Credit Note
Duplicate Credit Note
Import From Invoice
Customize Template
Purchase Order
Definition
Draft Purchase Order
Generate Purchase Order
Update Purchase Order
Delete Purchase Order
Duplicate Purchase Order
Import From Invoice
Customize Template
Security
Set Password
Data Backup
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Email Format
You can email your Quotation, Invoice etc directly to your customer from Xin Inventory 1.0 program. You can even set a standard email
format to be used each time you send the email. There are some keywords which you can replace with the actually value when the email
is generated such as Customer Name, Address, Email, Amount etc.
1. In Xin Inventory 1.0 program, click on "Setting" tab. Then click on Email dropdown button and choose "Template".
2. You can set different email format for all different module like Quotation, Invoice, Credit Note, Delivery Note, Statement and Purchase Order.
3. To enter a keyword to the column To, CC, Subject or Content, place the mouse cursor to the column, then select the keyword from the list and click button "Insert Field". Click button "Save" on the top menu.
4. Print the Invoice, click on Send Email button on the menu.
5. In the email content, the newly added keyword (Reference Code) has been included.
Next : Click here to learn how to configure Email Server >>
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