Xin Cube Home > Articles > Xin Inventory 1.0 User Guide > Inventory Database > Inventory Definition
Getting Started
Company Information
Definition
Add New Company
Open Company
Update Company
Delete Company
Add Company Logo
Remove Company Logo
Set System Data
Default Document Setting
Adjustment Reason
Inventory Category
Payment Terms
Payment Type
Unit of Measure
Tax
Reference Code
Email Format
Setup Email Server
Paypal Integration
Personal Preference

Inventory Database
Definition
Add New Inventory
Update Inventory
Delete Inventory
Add Inventory Photo
Remove Inventory Photo
Import Inventory
Export Inventory

Customer Database
Definition
Add new Customer
Update Customer
Delete Customer
Add Customer Photo
Remove Customer Photo
Import Customer
Export Customer

Vendor Database
Definition
Add new Vendor
Update Vendor
Delete Vendor
Add Vendor Photo
Remove Vendor Photo
Import Vendor
Export Vendor

Sales Person Database
Definition
Add new Sales Person
Update Sales Person
Delete Sales Person
Add Sales Person Photo
Remove Sales Person Photo
Add Sales Person Signature
Remove Sales Person Signature
Import Sales Person
Export Sales Person

Quotation
Definition
Draft Quotation
Generate Quotation
Update Quotation
Delete Quotation
Duplicate Quotation
Customize Template

Invoice
Definition
Draft Invoice
Generate Invoice
Update Invoice
Delete Invoice
Duplicate Invoice
Import From Quotation
Receive Payment
Recurring Invoice
Customize Template

Delivery Note
Definition
Draft Delivery Note
Generate Delivery Note
Update Delivery Note
Delete Delivery Note
Duplicate Delivery Note
Import From Invoice
Customize Template

Credit Note
Definition
Draft Credit Note
Generate Credit Note
Update Credit Note
Delete Credit Note
Duplicate Credit Note
Import From Invoice
Customize Template

Purchase Order
Definition
Draft Purchase Order
Generate Purchase Order
Update Purchase Order
Delete Purchase Order
Duplicate Purchase Order
Import From Invoice
Customize Template

Security
Set Password
Data Backup




 

Inventory Definition

You may have a better Inventory Management by using Xin Inventory 1.0. You can keep all the inventory informatio such as Inventory Name, Description, Purchase Cost, Selling Price, Price Level, Default Vendor, Photo, Opening Quantity, Re-Order Level etc in the Inventory Master.

Fields Definition
Fields Definition
Code A unique ID for each of your Inventory item. It helps to easily manage your Inventory database.
Description Detail description of your Inventory. The description will be inserted to Invoice, Quotation, Delivery Note and Credit Note form to be read by your customer.
Category Inventory Category helps to easily grouping and searching of your Inventory item. For more detail, please refer to Inventory Category.
U.O.M. Unit of Measure of the Inventory, such as pc, Box, KG etc
Default Tax Code To pre-set whether by default this Inventory item to be taxed when generate Invoice or Quotation.
Type Inventory : Goods or Material which considered an asset. Stock will be calculated of Inventory type only.
Non-Inventory : Other products that do not track as Inventory in Stock Management.
Service : An intangible commodity that do not track as Inventory in Stock Management.
Cost Purchase cost of the Inventory item. It will be used to calculate the sales profit report.
Markup Percent The percentage to be earn from the Inventory item. Once you enter the Cost and Markup Percent, Unit Price will be auto calculated.
Unit Price Selling price of the Inventory. It will be used in the Invoice, Quotation and Credit Note.
Price Level Beside regular Unit Price, you may set up to 5 different Price Level for each Inventory item. You may bind the Price Level for each of your Customer. With this setting, when you generate Invoice, Quotation or Credit Note, the Inventory price will be based on thte Customer's Price Level instead of regular Unit Price.
Opening Quantity The stock quantity when you start using this system.
Unit In Stock The actualy current quantity that is available in the stock. This is calculated from the transaction in Invoice/Payment and Purchase Order/Receiving.
Photo Photo of the Inventory. It is for own reference and won't be used in any of the print out template.
Remarks Any remarks or comment about this Inventory.
Attachment Attachment is an additional function that you can attached any important file related to the Inventory into the system. Example, you may attach photo, purchase order of the inventory etc for reference.
Vendor Select the default Vendors that supply this Inventory item. It makes the Inventory searching easier when you generate the Purchase Order.


Next : Click here to learn how to add a new Inventory >>
 
     
 
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